Q. 1.
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What is Book of Drawl?
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Ans.
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Book of Drawl is a register used by the D.D.O.s for presenting the bills in to the Treasury/Sub-Treasury for
drawl of money.
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Q. 2.
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What is B.T.R.?
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Ans.
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B.T.R. is the abbreviated from of Bill Transit Register. This may be used by the Treasury/Sub-Treasury to receive
the bills/cheques and to record the issue of tokens to the presenter.
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Q. 3.
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What is a Token?
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Ans.
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Token is an acknowledgement of receipt of bills or cheques at the Treasury/Sub-Treasury which is obtained by the
presenter.
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Q. 4.
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What happens when the token is lost?
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Ans.
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The cost of a subsequent token at present is Rs. 100/-. It can be obtained again by any D.D.O. by depositing Rs.
100/- through challan under appropriate Head of Account if lost.
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Q. 5.
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How many bills can be submitted in one token?
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Ans.
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Only one bill/cheque can be presented at the Treasury/Sub-Treasury against one token.
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Q. 6
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What is the validity of a Treasury cheque? How it can be revalidated?
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Ans.
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The cheque is valid for 3 months from the date of its issue or till the financial year ending whichever is
earlier. In case of a lapsed cheque the D.D.O. can present a fresh cheque after obtaining the non-drawl
certificate from the Treasury/Sub-Treasury.
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Q. 7.
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Can a messenger present the bill at any of the counter of the Treasury?
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Ans.
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To receive the bill in the Treasury/Sub-Treasury there is only one counter available.
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Q. 8.
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If authorized messenger is not available, how the bills may be presented?
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Ans.
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In absence of authorized messenger the D.D.O. can authorize another messenger as per the provision laid down in
O.T.C.
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Q. 9.
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How can a DDO know the status of his bill in the Treasury?
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Ans.
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The token number allotted on the bill side by side recorded in the D.D.O.s Book of drawls against the bill
presented at the Treasury/Sub-Treasury with date can be used to ascertain the status of the bill on the computer.
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Q. 1.
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Is it essential for Bank to transmit receipt and payment scroll with challans & vouchers at the close of
each working day to the treasury?
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Ans.
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Bank has to transmit, since daily transmission shall reduce the discrepancies & irregularities in
transactions/ account reconciliation between treasury and Bank. Retention of bills beyond stipulated period &
transmitting challans/vouchers for days together in bunches, shall in no way be helpful for reduction of
discrepancies & irregularities.
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Q. 2.
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Is it necessary to seal each individual receipt & payment and under whose signature, the documents are to be
transmitted to the treasury?
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Ans.
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Each receipt and payment is to be daily sealed. Scrolls, Challans & vouchers are to be transmitted to the
treasury in the sealed box. Authorized signatory of the Bank has to sign the documents.
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Q. 3.
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Who has prescribed the format of maintenance of passbooks of receipts and payments?
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Ans.
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Passbooks of receipts and payments are to be maintained in the format prescribed by RBI.
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Q. 4.
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Is there any circumstances wherein payments be made on the bills/Govt. cheques of a year after 31st March?
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Ans.
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Under no circumstances, payment should be made on the bills/ Govt. cheques of a year after 31st March of that
year.
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Q. 5.
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Is it required for the Bank to categorize bank claim for reimbursement of direct pension payments under
respective Head of Accounts?
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Ans.
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Direct pension payments made by the Bank claim need to be categorized under respective HoA.
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a) Central Govt. pension (including Rly. & Defence) "8658-Suspense Account"
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b) Other State Govt. pensions "8793-ISS Account"
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c) Odisha State Govt. pensions "2071-Pension & other retirement benefits"
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All pension payments under HoA 2071- "Pension & other retirement benefits" are not to be clubbed.
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Q. 6.
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Is there any scope to have transactions in fraction of rupee?
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Ans.
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No. No payment or receipt is either to be made or accepted in fraction of rupee.
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Q. 7.
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Is there any provision of charging interest on the delay in crediting Govt. Deposits?
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Ans.
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There is a provision of charging 2% penal interest above normal Bank rate on delay of more than 10 days in respect
of deposits of more than 10 lakhs.
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Q. 8.
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Should there be any communication to the treasury on recovery of excess payment made by the bank on account of
pension?
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Ans.
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Any recovery of excess payment made, by the bank on account of pension to be reported to the treasury, in every
month.
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Q. 9.
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Can there be a payment made on gross amount?
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Ans.
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No. Payment shall always be made on net amount.
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Q. 10.
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Can there be a payment made on gross amount?
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Ans.
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No. Payment shall always be made on net amount.
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Q. 11.
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Should there be any alteration/ Correction to the DMS?
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Ans.
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No. There should not be any alteration/ correction to the DMS & the DMS of accounts should be forwarded to the
treasury on the 1st working day of succeeding month.
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