| 1 | The Head of office shall supply prescribed application formfor pension to the pensioner. There is no prescribed fee forobtaining the Provident Fund application form as well as pension forms. |
| 2 | Every Head of office shall have a list prepared every sixmonths of all government servants working under him who are toretire within the next 24 to 30 months (Rule 57 (1) of Odisha CivilServices (Pension) Rules, 1992). Accordingly required number ofpension forms are requisitioned well in advance. |
| 3 | Head of office shall verify the service of Governmentservant 5 years before the date of retirement or after 25 yearsservice which is earlier as per Finance Department OfficeMemorandum No 5731/F dated 15.02.1997. |
| 4 | Head of office shall undertake the work ofpreparation of pension papers 2 years before the date of retirementof Government servant as per sub-rule (1) of rule 58 of OdishaCivil Services (Pension) Rules, 1992. |
| 5 | Head of office shall be responsible for obtaining theparticulars from Government servant at least one year before theretirement and complete processing of pension papers not later than8 months in advance of the date of retirement. (Sub-rule (2) ofRule 58 of Odisha Civil Services (Pension) Rules, 1992). |
| 6 | Where the Head of office is not the Appointing Authority,the pension papers shall be transmitted to the AppointingAuthority/ Pension Sanctioning Authority one year before the dateof retirement (Sub-rule (3) of rule 58 of Odisha Civil Services(Pension) Rules, 1992). |
| 7 | Appointing Authority shall sanction the pension andintimate the same to the AG (A&E), Odisha not later than 4months before the date of retirement of Government servant (Rule 62(2) of Odisha Civil Services (Pension) Rules 1992). |
| 8 | AG (A&E), Odisha shall issue the Pension payment order(P.P.O)/ Gratuity payment order (G.P.O) not later than one month inadvance of the date of retirement. (Rule 64 (1) of the Odisha CivilServices (Pension) Rules, 1992). |
| 9 | Family Pension will be sanctioned by the PensionSanctioning Authority/ Appointing Authority within one month fromthe date of death of the Government Servant (Rule 73 (1) of OdishaCivil Services (Pension) Rules, 1992). |
| 10 | The officer held responsible for making inordinate delay infinalizing pension or family pension is liable for disciplinaryaction as per the provision laid down in Rules 62 (2) (ii) ofOdisha Civil Services (Pension) Rule, 1992. |
| 11 | In pursuance of the direction of the Hon’ble High Court inO.J.C No-6886 of 1999 PG & PA Department issued a circular inMemo No-7029 dated 30.12.99 with an instruction to recover interest@ 18% per annum from the person/ persons responsible for delay inpayment of pension. |
| 12 | When it is not possible to forward the pension papers to AG(A&E), Odisha due to unavoidable circumstances, PensionSanctioning Authority can release provisional pension suo motu inspite of pendency of Judicial or disciplinary proceeding againstthe Government servant. (As per Rule 65 of Odisha Civil Services(Pension) Rules 1992) (Read with PG & PA Department circularMemo No-4728 dated 01.03.2001). |
| 13 | Disciplinary proceedings initiated against a Governmentservant is to be concluded in time as per G.A Department ResolutionNo-7361 dated 25.03.98 and same should not linger for yearstogether after retirement. |
| 14 | As per Rule 68 of Odisha Civil Services (Pension) Rules,1992 advances along with other Government dues outstanding againstthe Government servant can be adjusted from the gratuity of theretiring personnel. Any audit objection does not impose anyliability on the Government servant concerned unless the same isestablished in a Departmental proceedings initiated against himunder Odisha Civil Services (C.C & A) Rules, 1962. Hence, thepension should not be held up for audit objections. Action can notbe taken on audit objections unless it is established by anenquiry. (F.D.O M. No-31740/F dated 22.08.91). |
| 15 | All Head of office / Pension Sanctioning Authority shouldcollect No Demand Certificate from the offices of a GovernmentServant in which he worked for the last 3 years only from the dateof his retirement (As per Rule 68 (3) Note (a) & (b) of OdishaCivil Services (Pension) Rules 1992 read with PG & PADepartment Memo No-4418 dated 15.12.08). It is not theresponsibility of Government servant to collect No DemandCertificate. |